![]() That may seem like a lot of information to keep track of and include, but most modern invoicing software will include all of those things in their default invoice templates. We'll share some of our favorite invoicing tools and software later on. The easier it is to pay you, the more likely you’ll be paid promptly. These may include things like mailed checks, bank transfers, or credit card payments. Payment Methods: Make it easy for clients to pay you by providing multiple payment options.Is there a late fee or penalty (such as retaining the rights to the work until payment is made in full)? Or possibly a discount for paying promptly? Payment Terms & Conditions: This should spell out what happens if the payment is not made on time.It also makes it easy for you to keep track of your income, the amount you’ve been paid, and what you’re still due. The total amount due: Make it easy for your client to figure out how much they actually owe you.The amount due for each service: This will vary depending on how you bill for your projects and may include only a single item or multiple items.It should also note whether this is a payment for part of the project or the entire project. The services rendered: Depending on how you charge for your services, this may be more or less detailed. ![]() Your client’s name and contact information: This is mostly for your own record-keeping purposes, but also assures the client that they’ve received the right invoice.Your name and contact information: This reasoning for this one is pretty obvious: clients need to know who they’re being billed by and who to contact if they have questions.Typically, invoices are due 30 days from the date they’re sent, though you may have different terms spelled out in your contract. You need to make it clear to your client when you expect payment from them. The invoice due date: This is another pretty self-explanatory element.Ideally, this should be a date fairly close to the invoice date (you should always send invoices promptly). The date the services were completed: This date provides a clue to both you and the client about what the invoice is for.The date of the invoice: The date you send the invoice is important for record-keeping purposes (both yours and the client’s), as well as for calculating the payment due date.An invoice number will also give you an idea of how many invoices you’ve sent in a year, depending on how you use them. An invoice number: This makes it easier for clients to reference the appropriate invoice when they pay you, and also makes it easier for you to organize those invoices or search for them.Here’s a quick checklist of items each of your invoices should include: Some of these parts are to help you keep records, while others also serve your clients’ record-keeping needs.
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